Wholesale & Distribution
Every invoice checked. Every credit claimed. Every PO processed.
Distributors run on thin margins and mountains of paperwork. A single unnoticed overcharge or forgotten credit can wipe out the profit on an entire order.
Sound familiar?
The work that quietly eats your week.
Manual tasks
- Keying vendor invoices into accounting
- Re-typing purchase orders from emails and PDFs
- Chasing suppliers for promised credits
Expensive mistakes
- Paying invoices above the agreed price
- Credits for damaged goods that never arrive
- Duplicate or mistyped purchase orders
Operational challenges
- Hundreds of SKUs with changing price lists
- Paperwork spread across inboxes and portals
- Too little time to audit every line
Example automations
Watch it happen.
Three examples of what we could build for wholesale & distribution. Names and numbers are fictional.
Example 01 · Overcharge detection
Catch vendor overcharges before you pay.
Each vendor invoice is read line by line and compared to your agreed price list. Anything above contract is flagged before it reaches payment.
- 1Invoice PDF received
- 2Line items read
- 3Prices compared to contract
- 4Overcharge highlighted
- 5Buyer alerted before payment
Example 02 · Supplier credits
Never lose a supplier credit again.
Promised credits for returns and damaged goods are matched against supplier statements. Anything missing is surfaced with a ready-to-send reminder.
- 1Promised credits collected
- 2Supplier statement imported
- 3Credits matched
- 4Missing credit found
- 5Reminder drafted
Example 03 · Purchase orders
Purchase orders that enter themselves.
Customer POs arriving by email are read, validated against stock and entered into your system — with a confirmation sent back automatically.
- 1PO email arrives
- 2More orders queue up
- 3PO details extracted
- 4Order created in ERP
- 5Customer confirmation sent
purchasing@cornerdeli.example
PO #55102 — weekly restock
orders@lakeviewcafe.example
PO #8841
buyer@summitmart.example
Urgent PO for Friday
Ready to automate your wholesale & distribution workflows?
We review your process and tell you honestly what's worth automating.